Thame Cycling Club Constitution
Name of the Club
Thame Cycling Club (TCC)
Purpose of the Club
TCC is a social road cycling providing regular club rides and a range of other activities.
(a) Potential members will usually make first contact with the club via the web-site. They are welcome to attend up to three club rides before applying to join.
(b) Membership subscriptions are payable in January. Those in full time education will pay a fee set at 25% of the normal subscription and, at the discretion of the committee; this may be extended to others such as the unemployed.
(c) All members are expected to abide by the law and by the club Riding Code.
(d) Where there is good reason, such as unsafe riding conduct or behaviour that is likely to bring the club into disrepute, the committee may refuse admission or terminate an individual’s membership.
Formal Club Meetings
(a) The club will hold an Annual General Meeting (AGM) once in every calendar year and no more than 15 months after the last AGM.
(b) The AGM needs 21 clear days’ notice to members.
(c) The quorum for all general meetings is ten members in addition to the committee.
(d) Only members who are present in person are entitled to vote.
(e) Every resolution shall be decided by a simple majority of the votes cast on a show of hands.
(f) When appropriate the Chair will have a casting vote.
(g) The members will elect a committee including a Chair, Treasurer and Secretary to serve until the next AGM (see Section 5 below).
(h) Nominations for officers must be received by the Secretary one week before the AGM.
(i) The Treasurer will produce accounts of the club for the latest financial year, audited as the club shall decide.
(j) The committee will present a report on the club’s activities since the previous AGM.
(k) The members will appoint a suitable person to audit the accounts.
Final draft, 22nd January 2015 (DGS)
(l) The members will discuss and vote on any resolution (whether about policy or a change to the Constitution) and deal with any other business put to the meeting in advance. This must be sent to the Secretary in writing at least a week before the AGM.
(m)An extraordinary general meeting (EGM) shall be called by the Secretary between 14 and 21 days of a request to that effect from the committee or on a written and signed request from not less than ten members.
Subject to the rules in this Constitution the committee shall have responsibility for the management of the club, its funds and affairs. It will have due regard to the law and to ethical considerations.
(a) The committee shall consist of at least three and not more than eight members.
(b) The committee may co-opt club members (up to the maximum permitted number) to serve until the next AGM.
(c) Any committee member may be re-elected or re-co-opted without limit.
(d) A committee member ceases to be such if he or she ceases to be a member of the club, resigns from the committee by written notice, is removed by the committee for good cause or is removed by club members at a general meeting.
(e) The committee shall meet at regular intervals throughout the year, according to need.
(f) At least three members must be present in order for the meeting to be quorate.
(g) Formal committee meetings will be held face-to-face but, by agreement, individual issues may be decided by other means of communication and recorded at the next meeting.
(h) Decisions will be made by simple majority voting with no casting vote.
Annual club reports and statements of account must be made available for inspection by any member and all club records may be inspected by any Committee member.
These Rules may be amended at a general meeting by two-thirds of the votes cast.
Winding up the Club
The members may vote to wind up the club if not less than three quarters of those present and voting support that proposal at a properly convened general meeting.
The committee will then be responsible for the orderly winding up of the club’s affairs. After settling all liabilities of the Club, the Committee shall dispose of the net assets remaining to one or more of the following:
(a) To another club with similar sports purposes.
(b) To the Club’s national governing body for use by them for related community sports.